Accounts Payable Representative

Long Beach, CA

$ 19.50 - $ 22.00 Accounting
12/13/2021 11:20:00 AMPST
Job Type: Retail Contract
Minimum Experience: Not Specified
Recruiter Name: Trini Ga

Job Description

The Accounts Payable representative is responsible for managing the reconciliation of payable activities which can include carriers, truckers and other overhead costs(i.e., purchases, expense reports, leases, rents, claims and VID Commission) to ensure that all such costs were correctly accrued. The position is responsible for the system approval of the accrued costs missed by Operations, payment to vendors, compiling, sorting and filing documents and the subsequent reporting to management of progress on each account. This position will also assist with compiling month-end reporting for general AP activity.
  • Develop a strong working relationship with Operations group, assigned vendors and internal departments such as general ledger.
  • Reconciliation of the vendor statements to confirm that the correct costs have been accrued by import and export operations. Review monthly statements
  • Facilitate the correction of disputes through close contact with import and export operations. Follow up with operations to ensure disputes are promptly corrected.
  • Timely approval/vouchering of reconciled accrued costs in the Operating system in order to issue timely payments.
  • Reporting of monthly reconciliation of activities. This includes progress in obtaining statements, updating contact information and resolution of 60 day activity to manager.
  • Issue weekly payments and file backup documents to payment paperwork.
  • File and maintain incoming documents in work area
  • Obtain proper signature/approval for utilities and process in Oracle or the accounting system used.
  • Possibly cover mail room, outgoing mail and postage meter
  • Maintain familiarity with all procedures, operating systems and supplemental information as provided.
  • Provide backup to accounts payable department staff as needed.
  • Review outstanding checks list for possible returns and resolution.
  • Participate in the audit process. 
  • Assist with various accounting projects and perform other duties as assigned.
  • Some 1099 experience

Job Requirements

  • Excellent organization skills and ability to multi-task and be accountable for one's own work results.
  • Ability to communicate effectively with various levels within the Company and with external parties.
  • 3-5 years of Accounts Payable with high volume experience.
  • Logistics background is necessary. 
  • Experience paying truckers, carriers and miscellaneous vendors.
  • Minimum High School Diploma, some college would be preferable, unless years of experience delivers the necessary knowledge.
  • Proficient in MS Office - Outlook & Excel (advanced Excel is required).
  • Strong Reconciliation experience is required.
  • Oracle experience is a plus.
  • Ability to work overtime, when necessary and with managerial approval
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