Accounts Payable Specialist

San Clemente, CA

$ 60000.00 - $ 70000.00 Accounting
4/28/2022 4:07:00 PMPST
Job Type: Retail Direct Hire
Minimum Experience: Not Specified
Recruiter Name: Luke Marquardt

Job Description

Job Description
The position of Accounts Payable Specialist plays a key role in the company by supporting the Controller and other internal departments with accounts payable questions. It is a front-line position that can manage the flow of paperwork generated by multiple sources. Trustworthy and meticulous the A/P person will be focused on company growth as well as internal growth within the company.

The Accounts Payable Specialist reports to: Ownership, Management & Controller


The Accounts Payable Specialist  person is responsible for all aspects of A/P in accordance with generally accepted accounting principles (GAAP). Accounts Payable will ensure all information is entered into Sage 100 Contractor System in a timely manner, process checks and ACH transactions, track payments and lien releases associated with multiple projects and perform periodic reconciliations and reporting.

Essential Duties & Focus of Accounts Payable Specialist 

Accounts Payable Specialist will assist the Controller with financial tasks including Month-end and Year-end tax preparation, reporting and budgeting. The Accounts Payable Specialist person will perform/provide the following:

Accounting Records:
* Establish a clear and concise filing system for all A/P records including hard copy and digital transactions.
* Entry of all subcontracts, purchase orders, change orders and invoices into Sage 100 Contractor.
* Match incoming invoices from vendors to Purchase Orders and Subcontracts.
* Ensure accounts payable are posted in the proper accounting month and paid in a timely manner.
* Ensure that all reasonable discounts are applied.
* Create, A/P batch reports for both check and ACH payments (including supplier joint checks).
* Ensure required debt payments are processed on a timely basis
* Maintain a system of controls over A/P transactions by obtaining required approval signatures for payables.
* Perform checks and balances with Procore system for commitments and change orders to ensure data matches Sage.
* Field payment inquiries from subcontractors and vendors and respond in a timely manner.
* Implement a system of tools and controls to lessen human error.
* Track subcontractor lien releases by project as required.
* Immediately involve/notify Controller, Management or Owner should a financial issue of any kind arise.
* Submit A/P reports weekly.
* Assist Controller with the preparation of the corporate year-end financial reports and tax returns with CPA
* Create and update lien release logs weekly.
* Assist the Controller with the production of the annual budget and forecasts.
* Provide misc. reports as needed.

Job Requirements

Education and Experience:
* Bachelors degree preferred
* Minimum 5 years experience in related accounting
* General contracting and/or development accounting a plus
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