Purchasing Buyer II

Colton, CA

$ 20.19 - $ 20.19 Admin Clerical
3/10/2022 9:06:00 AMPST
Job Type: Enterprise Public Sector
Minimum Experience: Not Specified
Recruiter Name: Carla Olivas

Job Description

Definition
Under general direction, negotiates and purchases commodities and services and provides consultation to departments, districts, and other agencies; performs related duties as required.
Examples of Duties
Duties may include, but are not limited to, the following:
1. Utilizes all aspects of an electronic procurement system, including bidding, requisitioning, contracting, receiving, and vendor management.
2. Purchases commodities and services for departments, districts, and other public agencies.
3. Obtains bids by formal or informal methods and assists departments with the preparation of specifications according to their needs and requirements.
4. Enforces compliance with contracts and specifications. Negotiates routine terms and conditions such as delivery times and destination, shipping and freight prices, trade-in credits, and discounts.
5. Advises and trains departmental representatives regarding methods of solicitation, evaluation techniques, and procurement. Assists with the preparation and review of documents.
6. Meets with vendors and obtains product information from sales representatives and trade publications, and generates bid lists to notify vendors of opportunities to bid. Conducts site visits and participates in public activities as directed.
7. Reviews proposals and bids for cost effectiveness and conformance to specifications; tabulates scores, prepares recaps for approval, and makes award recommendations; and assists with pre-proposal conferences and organizes evaluation teams.
8. Establishes and implements contracts, utilizing standard language and templates.
9. Resolves problems, such as damaged goods, delivery delays, incorrect merchandise, billing, and payment errors.
10. Notifies departments of new products and arranges for samples and demonstrations from vendors.
11. Assists with the liquidation of surplus property, and the issuing of salvage bids and trade-in allowances.
12. Drafts correspondence and reports and assists in preparing presentation materials.
13. Serves in the Logistics section of the Emergency Operations Center (EOC) upon assignment and coordinates the development of emergency operations plan(s) related to the procurement of goods and services.
14. Provides vacation and temporary relief as required.

Job Requirements

Minimum Requirements
Applicants must meet one of the following options:

Option 1: A completed Bachelor's degree and two (2) years of full-time equivalent
work experience with primary responsibility for performing one or more of the
following: Request for Proposals (RFP) development and RFP process
management; vendor contract development and administration; contract best value
analysis and negotiations; project management related to procurement; direct buying
of goods or services; or supply chain management. (This experience must be
clearly described in the Work Experience section of the Application.)
Substitution: 12 semester (18 quarter) units of coursework in supply management,
contracting, negotiation, finance or project management may be substituted for up to
two (2) years of the qualifying experience. (Transcripts MUST be submitted with the
application in order to consider the substitution option.

Option 2: A completed Bachelor's degree in purchasing/supply management,
business administration, economics, finance, marketing or a closely related field. No
experience required.
 
Option 3: A completed Associate's degree and four (4) years of full-time equivalent
work experience as stated above in option 1.

Substitution: 12 semester (18 quarter) units of coursework in supply management,
contracting, negotiation, finance or project management may be substituted for two
(2) years of qualifying experience. (Transcripts MUST be submitted with the
application in order to consider the substitution option.)
Note: Qualifying degrees or coursework must be completed at a college or university
accredited by any accrediting association recognized by the United States
Department of Education. Degrees or coursework completed outside the U.S. must
be accompanied with an evaluation report from a reputable credential
evaluation service showing equivalency to degrees or coursework completed at a
college or university accredited by any accrediting association recognized by the
United States Department of Education.
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