Leaving your job isn’t just about saying goodbye—it’s about setting yourself up for what’s next. A well-written 2-week notice can help you exit gracefully, preserve relationships, and even earn you a glowing reference that supports your future job search.

This guide will walk you through exactly how to write a 2-week notice that leaves a lasting positive impression, along with a ready-to-use template you can customize.

Why Your 2-Week Notice Matters

Most U.S. jobs are at-will, meaning you can leave at any time with no legal requirement to give notice. But that doesn’t mean you should.

A well-written 2-week notice helps you exit with grace, protect your reputation, and earn a strong reference for your next opportunity. How you leave a job can leave a lasting impression—and it’s often the one people remember most.

Step-by-Step: How to Write a 2-Week Notice

Here’s a breakdown of what to include:

1. Keep It Direct

Start by stating your intention to resign and include your final working day. Two weeks’ notice is standard, unless your contract says otherwise.

2. Show Gratitude

Even if the role wasn’t perfect, find something positive to acknowledge—growth, mentorship, trust, or a key learning experience.

3. Offer Transition Support

Managers appreciate employees who leave things better than they found them. A simple offer to help with handoff or onboarding goes a long way.

4. Keep the Door Open

A kind, professional tone sets you up for a strong reference in the future. Let your manager know you’d love to stay in touch and would be grateful for their support.

Related: How to Write a Letter of Recommendation

A Sample 2-Week Notice That Sets You Up for Success

Here’s a customizable email template that strikes the right balance of professionalism and warmth, designed to help you end on a high note:

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Subject: Resignation – [Your Name]
Hi [Manager’s First Name],

I wanted to let you know that I’m officially resigning from my role as [Your Job Title] at [Company Name]. My last day will be [Your Last Day, e.g., Friday, May 2nd].

I’ve really appreciated the chance to grow here—especially getting to [mention a project, responsibility, or learning experience]. It’s been a great experience working with you and the team.

I’m happy to help however I can over the next two weeks, whether that’s wrapping up current projects, creating handoff notes, or helping train someone new.

Thanks again for everything. I hope we can stay in touch, and I’d be grateful for your support as a reference down the line.

Best,
[Your Name]

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Feel free to personalize this depending on your situation and your relationship with your manager. The tone is friendly, confident, and future-focused.

Tips to Secure a Great Reference

1. Talk to Your Manager Before You Send the Letter

If possible, resign in person (or via video/phone), then follow up with your written notice. It’s more respectful and opens the door to an honest, supportive conversation.

2. Stay Engaged Until the End

Don’t mentally check out after you submit your notice. Continue showing up on time, hitting deadlines, and being a team player. People remember how you finish.

3. Ask for the Reference Directly (But Naturally)

Once you’ve given notice and had a positive conversation with your manager, don’t be afraid to say something like:

“I’ve really appreciated your support and guidance during my time here. If you’d feel comfortable, I’d love to list you as a reference in the future.”

Related: How to Refer Someone for a Job Effectively

4. Follow Up with a Thank You

On your final day, a short thank-you message or email can go a long way. It’s a classy move—and it helps ensure your final impression is a strong one.

Common Mistakes to Avoid

To keep your exit as smooth and professional as possible, steer clear of these:

• Being vague about your last day: Always include a clear end date to avoid confusion.
• Using a negative tone: Don’t criticize coworkers, leadership, or the company—even subtly.
• Oversharing reasons for leaving: Keep your explanation short and simple if you choose to include one at all.
• Skipping the offer to help: Even if no one takes you up on it, the gesture matters.
• Forgetting to express appreciation: A little gratitude leaves a big impression.
• Ignoring company policy: Make sure to follow any formal offboarding process outlined in your employee handbook.

Related: How to Decline an Interview Without Burning Bridges

Final Thoughts

Knowing how to write a 2-week notice can make a big difference in how you’re remembered—and recommended. A well-crafted notice shows professionalism, appreciation, and maturity. When paired with a strong final two weeks, it not only protects your reputation but also positions you for future opportunities.