Administrative Assistant Specialist

Job Title: Administrative Assistant Specialist
Shift: 8am – 5pm but can be flexible
Pay rate: $18 to $22/ hour

Location: Naples, FL

NOTE: Will be supporting Supply Chain. Must be proficient in Excel. Experience in tracking or processing orders a plus.

POSITION SUMMARY:

With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.

RESPONSIBILITIES:

• Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following:
• Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology.
• Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings or presentations.
• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met. Communicate potentially negative situations to management in a constructive manner.
• Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature.
• Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal and external executive‐level staff to schedule in‐house and off‐site meetings.
• Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.
• Maintain accurate and up‐to‐date files and record systems. Maintain confidential records and reports.

Job Requirements:

• Three years related office experience or demonstrated ability to perform described responsibilities. HS Education.
• Ability to accurately type 55 wpm, where applicable.
• Must demonstrate effective verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.
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