Write a Great Cover Letter in 7 Steps

Marcianne Kuethen

Updated March 24, 2022

Why do you need to know how to write a great cover letter? We’ve all heard the saying, “You only have one chance to make a first impression.” Your cover letter is that first impression, making it possibly even more important than your resume. A good letter can get a hiring manager’s eyes on your resume, while a poor one can mean your resume is never seen.

But don’t be intimidated by the task! Business Insider’s Vivian Giang gives you 7 clear steps to writing a winning cover letter that will prove you’re perfect for the job. Here’s a summary of them:

1. Address the cover letter to whomever is actually making the hire. If the name of the hiring manager or recruiter isn’t on the job listing, call the company to find out.
2. Don’t restate your entire resume. Remember, this is to give them an at-a-glance of how you are perfect for their company.
3. Remember that this is a professional document. Don’t go over the top bragging or listing too many detailed accomplishments.
4. Let the hiring manager know you’ve done your research. Convey that you understand the company, its goals, and your possible fit in helping them reach those goals.
5. Close your letter with an action statement. Tell them how you plan to call or email to follow up your cover letter.
6. Keep it to one page. To write a great cover letter, less is more.
7. Show the recruiter you’d be a good match based on your skills and accomplishments. Write two columns with 3-5 points, one with the company’s needs, the other with how you match those needs.

Using these suggestions will help you write a great cover letter that can make the good impression you need to actually land an interview.

Want to learn how to spot a bad boss in your next interview? Click here.

Marcianne Kuethen

Marcianne Kuethen is a Senior Writer at Amtec, where she has written over 700 blog posts in the past 18 years. Her family has led the company across three generations, from her father who founded Amtec in 1959 to her son Barrett who serves as President and CEO today. Outside of writing, she makes art, music, and gardens.